Organizations and administrative bodies across the country are deep-diving into digitizing documentation processes. Moving ahead to the 21st-century ladder, the old-school paper savviness is losing its relevance for good! Having a personalized cloud-based/online placeholder for each and every document is not a utopian concept any more thanks to the technology.

Government of India initiatives like Digilocker are creating the required disruption in e-governance by spearheading initiatives to issue documents such as driving licenses, vaccination certificates, digitizing education documents among others. Digital e-governance is a revolutionary step for fair governance and providing equitable access to social security programs.

What about the private sector?

Platforms like eLockr are pioneering the process by enabling private sectors to issue credentials to their ex-employees that can be verified instantly at a simple click of a button. A process that takes weeks if not months is being concluded in less than a minute!

“Decentralization of record is the future”

Imagine a system where an employee does not have to scroll through hundreds of emails to find different employment-related documents; the HR team does not have to be bothered with incoming ex-employee verification requests or corresponding hundreds of follow up and reminder emails; the team has complete visibility of attrition as to which ex-employee got verified, where they have joined, what is their feedback to the organization, etc; all this for absolutely free with eLockr!!

eLockr is a HR 2.0 solution where an organization can issue employment credentials to its ex-employees,that can be verified instantly and digitally by new employers or service providers, thus eliminating any scope for fraud by a person claiming to have been employed with the organization earlier.

Organizations across different sectors are using eLockr to outsource and automate the ex-employee verification process, moving from the great resignation to great reshuffle, organizations are observing a rise in the number of incoming ex-employee verification requests. Based on a 2020 market survey, a single or a group of HR personnel spend anywhere between 30 – 50 minutes cumulatively to complete incoming verification requests; the time taken again inflates if the candidate had any discrepancies during their tenures such as policy violations, conduct issues, personality, or behavioral issues.

eLockr which began its operation in early 2020 with a handful of early adopters grew its user base to more than 200 organizations issuing more than 1 million credentials to exited employees, while pushing through major disruptions caused by 2 waves of the pandemic! Almost every background verification company in India has proactively adopted eLockr to verify employment credentials.

“eLockr users currently save 20,000 minutes every month”

In a traditional setup, employees are either partially or completely unaware of the ongoing employee verification without any mechanism to have control or visibility of the process. eLockr’s Individual Interface (EII) is empowering millions of employees by allowing them to have control of their employment credentials. The credentials with an exclusive purpose of employee verification proactively notifies the candidate and comes with a privacy provision to seek explicit consent every time the employment credential is to be verified.

Through platforms like eLockr, both the HR teams and the employees are benefiting by removing friction from the traditional verification process. Recently one of the early adopters of eLockr, who is the HR head of a financial services organizations remarked that “eLockr has created a digital infrastructure, that facilitates an easy and secure way for instant verification of our ex-employees, without any need to follow up with our HR team.” This is just a beginning to a big digitization disruption round the corner.

The article is authored by Piyush Peshwani, Co-Founder & CEO , OnGrid